Job
Executive Assistant
| Location | Remote, CA 94111 |
| Date Posted | November 07, 2024 |
| Job ID | 12176 |
| Employment Type | Direct Hire |
Scion Staffing has been engaged to conduct an immediate search for an experienced Executive Assistant for our client, a nonprofit for environmental causes across the globe.
**Role will be remote until they shift the workforce into a new office in San Francisco and then this role will be hybrid (3 days in office, 2 days remote). This may take over a year or not happen at all, but you have to be local to the Bay Area.
This is an excellent opportunity to work closely with the CEO of an organization that is committed to generating leaders, ideas, and solutions to solve some of the biggest challenges facing our world's oceans!
RESPONSIBILITIES:
QUALIFICATIONS
COMPENSATION AND BENEFITS:
This exciting career opportunity allows you to work with a brilliant and thriving team! The salary range for this role is between $110,000-$120,000 DOE, plus a comprehensive benefits package that includes 100% employer paid Medical, Dental, and Vision Insurance with no deductible, Life Insurance, 21 days of PTO, 403(b) participation + 6% match, plus 10 Day Paid Year End Company Closure days.
ABOUT OUR SEARCH FIRM:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
**Role will be remote until they shift the workforce into a new office in San Francisco and then this role will be hybrid (3 days in office, 2 days remote). This may take over a year or not happen at all, but you have to be local to the Bay Area.
This is an excellent opportunity to work closely with the CEO of an organization that is committed to generating leaders, ideas, and solutions to solve some of the biggest challenges facing our world's oceans!
RESPONSIBILITIES:
- Manage CEO's calendar, including scheduling/rescheduling appointments
- Draft and manage emails and correspondence on behalf of the CEO
- Arrange travel plans, itineraries, and agendas including travel VISA requirements as needed
- Prepare documents and research for meetings
- Record meeting minutes/notes as needed
- Keep the CEO informed of upcoming commitments and follow up as necessary
- Track expenses and upload receipts to the expense portal
- Fundraising & Research Support
- Assist with fundraising events as needed
- Update CRM (Salesforce) and follow up after key fundraising meetings
- Draft donor briefs and background materials for donor/investor meetings
- Research, prioritize, and follow up on incoming requests, including sensitive/confidential matters
- Proofread and edit documents as requested
- Run personal errands for the CEO, anticipating needs and offering thoughtful solutions
- Coordinate meal planning and orders for business meetings, ensuring dietary preferences are met
- Support event planning and execution, from vendor coordination to guest list management
- Manage CEO's health and wellness appointments
- Select, purchase, and arrange delivery of gifts aligned with the CEO's preferences
- Travel internationally with the CEO about 20% a year
QUALIFICATIONS
- 5+ years of experience as an Executive Assistant within a nonprofit required
- Local to the Bay Area
- Ability to work evenings, weekends, and non-traditional hours
- Intermediate skills in Microsoft Office Suite
- Intermediate skills with Google Docs
- Proficient in Zoom, Slack, and Adobe Acrobat
- Familiarity with Salesforce preferred
- Valid Passport for international travel
COMPENSATION AND BENEFITS:
This exciting career opportunity allows you to work with a brilliant and thriving team! The salary range for this role is between $110,000-$120,000 DOE, plus a comprehensive benefits package that includes 100% employer paid Medical, Dental, and Vision Insurance with no deductible, Life Insurance, 21 days of PTO, 403(b) participation + 6% match, plus 10 Day Paid Year End Company Closure days.
ABOUT OUR SEARCH FIRM:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
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