Scion Nonprofit Staffing, an award-winning full-service staffing firm, has been engaged to conduct a search for an Executive Assistant on behalf of an expanding organization in Austin, Texas. Our client is dedicated to providing support services and economic and personal opportunities for individuals who are blind or visually impaired. If you are an Executive Assistant (AE) who is passionate about aiding this mission, this is the role for you! We strongly encourage candidates who are blind or visually impaired and have a personal connection to the mission to apply for this position.

The ideal candidate will have experience in providing executive-level administrative support, be highly organized, and possess excellent communication skills. As the EA, you will be responsible for performing various tasks to ensure the smooth operation of the office and supporting the executive team. This is a full-time direct hire position for a dedicated and passionate individual looking for a permanent opportunity. If you meet these qualifications and are excited about the prospect of supporting an organization with a meaningful cause, we invite you to apply for this position.

• Manage administrative tasks as assigned. Sort and deliver mail; maintain office supplies and equipment.
• Read, interpret, and write email correspondence as it relates to the executive’s obligations.
• Drafting and editing/proofreading documents as necessary.
• Assist and process expense reports in a timely matter.
• Extensive calendar management for executives – proactively schedule, confirm, and track meetings and book conference rooms as needed.
• Anticipate the needs of the executives and takes action accordingly.
• Record and distribute meeting notes or minutes, order meals, and operate audio-visual systems as needed during meetings.
• Occasional coordinating of domestic travel arrangements, including booking flights and ground travel, confirming hotel, and dinner reservations, and preparing itineraries or virtual meetings using Microsoft Teams or Zoom.
• Manage projects as needed. Conducting research as well as documenting action items and decisions made throughout meetings.
• Provide support and supervision to other staff and receptionists when needed.
• Help with the development and distribution of internal communication materials, including brochures, pamphlets, newsletters, announcements, and videos.
• Manage social media content, videos, press releases, emails, and other communications sent to the public.
• Aids Mission Delivery department with invoicing TWC/ICC for services provided.
• Assists with Sensitivity Training in the community, as well as for employees.
• Complies with and trains employees on the organization’s policies and procedures.
• Behaves in accordance with the key behaviors aligned with the organization’s core values.
• Perform other duties as assigned.

• High School diploma required.
• Associate’s or bachelor’s degree preferred.
• Minimum of 5 years experience in an executive administrative role.
• Advanced knowledge of software packages, (Microsoft Office, Salesforce, etc.).
• Experience in a supervisory role is ideal.
• Strong communication, collaboration, and interpersonal skills.
• Excellent organizational skills, an eye for detail, and the ability to work well with people at all levels within the company or organization required.
• Strong written and oral communication skills. Spelling, grammar skills, and understanding of word processing, database, and presentation software are required.
• Time management with the ability to manage tasks in order of importance.
• Must be mission-driven and able to work with all departments.
• Have a professional demeanor with a positive attitude.
• Must be team & people-oriented, professional, calm, and positive attitude.
• Strong decision-making and problem-solving skills.
• Strong ethics and discretion with confidential or sensitive information.
• Ability to understand information and ideas presented in writing or a different form.
• Possesses cultural awareness and sensitivity.
• Passion and connection to the assisting the blind and visually impaired.